According to Gemalto’s 2016 Data Security and Confidence Index, more than two-thirds of IT and data specialists aren’t satisfied that their information security systems would withstand a breach at the office boundary. 27 percent of firms admitted to having experienced a break-in, and 92 percent claimed financial, legal, reputational, and client-related losses.
As a result, securing the perimeter of your office is a top priority. Here are our top ten tools for increasing office security and ensuring the safety of your business premises and everything within them. You can also consult with the top cyber security experts on nextdoorsec.com.
1. Keep sensitive information and spaces under lock and key.
This may seem obvious, yet a surprising proportion of office breaches occur when employees leave the premises alone and unlocked for a short length of time. It’s a serious security issue that can be easily avoided. Make it a rule to never leave the office unattended and open. This covers any and all document cabinets, as well as all work computers.
2. Label and keep track of all office supplies.
Use special tags with your company logo and a unique inventory identifier to keep an eye on all of your office equipment. These ID stickers can be useful tools for improving office security. They serve as a quick reference guide to your belongings and make it simple to keep track of all of the critical gadgets that your business relies on. By publishing the ID list in a conspicuous location and allowing coworkers to check for missing equipment on their own, you may enlist the support of your staff.
3. Make ID badges available to employees and guests.
Badges are a quick and easy way to identify who you’re dealing with. By swiping your ID card against a visitor control device, you can sign in and out of the office swiftly and conveniently. Furthermore, employees who wear their names on their chest are more likely to do a better job than usual. Provide all guests with an appropriate guest badge in a different colour as an added precaution to make them more immediately identifiable.
4. Install a closed-circuit television (CCTV) system.
One of the most efficient strategies for increasing office security known to man is camera control. They serve as an instant visual deterrent to any potential criminals, and they record any and all unusual activity if they fail to deter the bad guys. Make sure you have the most up-to-date industry standard, and don’t forget to cover less visible locations such back alleyways, garages, and corridors outside of the main office space.
5. Install an alarm system in the building.
Alarms, like CCTV, are highly visible and so have the added benefit of deterring illegal behaviour on your business premises. Of course, their primary job is to automatically detect perimeter breaches and alert authorities or a private security firm of your choice, who may then respond fast and professionally. Alarms are one of the oldest and most effective ways to improve office security, and they remain towards the top of the list.
6. Protect sensitive information’s privacy and confidentiality.
Most offices nowadays are protected by a variety of alphanumeric or chip-based passwords and passcodes. Limit external access to any and all sensitive data, and always err on the side of caution when sharing sensitive data with third parties. Make it a company policy to keep all sensitive information safe, and keep badges, key cards, and other privileged employee credentials in a safe place.
7. Purchase a high-tech safe.
A fire-proof, security-rated safe is one of the most important tools for increasing office security. It should always be used to store important documents and company artefacts. Keep the number of persons who know the combination to a bare minimum, and change it on a frequent basis. Consult your insurance company before purchasing and installing the safe to ensure it meets their requirements.
8. Provide high-quality employee training
After you’ve covered the fundamentals of technology, don’t forget that your human resources are the most significant tool for enhancing office security. There is no use in having those safeguards in the first place if the individuals do not use the equipment and protocols, you have set properly. As a result, a full briefing on workplace safety is essential, including document and data handling, perimeter security, and breach behavior.
9. Make an emergency plan and convey it.
Despite your best efforts, a breach will occur at some point. When something like this happens, it’s critical that you and your employees are properly prepared, and that everyone knows exactly what they’re supposed to do. The most critical issues to consider here are emergency methods for protecting sensitive corporate assets, informing your office security provider or the police directly, and guaranteeing the safety of all employees and possibly clients who are on the premises at the time of the breach.
10. Make use of a cutting-edge guest management and security system.
Finally, you should create a robust, integrated self-service system that helps you control visitor flow and keeps track of all visitors on your premises. VisiPoint is a recognised industry leader with a track record of providing cutting-edge, technology-driven visitor management solutions. Today is the day to impress your guests, secure your business, and save time and money!